a young personal assistant Maison Helya takes notes for her client
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Personal assistant

The Maison Helya personal assistant, also known as a private secretary, works in close collaboration with the owner, helping him or her to manage day-to-day professional and personal life. This versatile member of staff helps to organise the client’s day-to-day activities, travel arrangements and the processing of administrative documents, with a total commitment to confidentiality.

Fields of excellence of a personal assistant

Personal support

  • Managing the schedules of customers and their families
  • Organising and managing travel arrangements
  • Booking restaurant tables and obtaining tickets for various events (theatre, concerts, shows, etc.)
  • Manage transport season tickets and registrations for various activities (sports, arts, etc.)
  • Organise family events (birthdays, dinners, etc.)
  • Supervising and recruiting household staff
  • Manage and monitor administrative tasks: contracts, routine invoicing, external service providers, etc.
  • Assist customers with various projects: building work, property or vehicle purchases, private events, gifts, etc.
  • Manage logistics and purchasing: orders, interventions, etc.
  • Follow up day-to-day business in the absence of the private individual

Professional support

  • Handling mail and organising the client's professional office
  • Managing diaries and appointments
  • Organising and managing business trips
  • Organising and managing business events (private parties, receptions, galas, etc.)
  • Take care of administrative tasks and file archiving
  • Produce presentation documents and summary reports
  • Be the main contact for suppliers and sub-contractors
  • Manage and monitor invoices and accounts
  • Manage bank accounts and budgets for the property(ies)
  • Manage the client's public relations and media enquiries

Personal assistant profile

  • A minimum of 7 years of experience required in a similar position
  • BETC in secretarial work
  • Fluent in English and French, a third language would be appreciated
  • Reliability, availability, managerial skills, excellent interpersonal skills, excellent presentation, discretion, adaptability, sense of service, initiative, organisational skills, thoroughness, sense of responsibility, ability to manage priorities, autonomy, versatility, responsiveness,...
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